Board pack software consolidates all the relevant information into an easily digestible, accessible document that directors are able to access on their tablets, computers, or phones. Board members no more have to communicate via unsafe channels such as email. All documents are always presented in their most recent version. If the need for a new report or an amendment is needed, it can be added click this instantly to the board pack. Users will be notified an immediate notification.
It is tempting to include the most information in the board’s documents as you can to meet the requirements of compliance and add benefits when making a plan for a meeting however, this could confuse and overburden board directors, who require clear, concise, and easy-to-read reports. The most effective boards balance strict compliance and providing value to the company by using templates, including logically ordered information, sticking to precise language, and avoiding excessively technical materials.
The chair of the board is accountable for the contents of the board pack. They are the ones who ensure that the content of the board package is relevant and educational. Board members have busy schedules and it’s difficult for them to work through a board package within the two weeks prior to the meeting if they don’t have enough time to absorb, read and concentrate. The ideal time to submit board documents is 7-10 days, which gives members plenty of time to read and comprehend the contents prior to the meeting.